PPM Master Class Series Introduction

Posted by Ian Needs in PPM Master Class

Hello to you all and a very warm welcome to our PPM Master Class Series, over the next 10 posts we will be orientating you around the key issues concerning Project Portfolio Management, helping to simply and demystify the debate in simple terms, on what Project Portfolio Management is and why it is important to the business and how to organise your people, processes and tools. We will discuss how you can build an effective PPM framework and finally explore how to kick start the PPM Process.

PPM Master Class Introduction

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Project Portfolio Management Master Class Agenda

The Project Portfolio Management Master Class is broken down into 5 parts, these include:

Part 1: Identifying Areas of Pain

In the first part of the PPM Master Class we explore the origins of Project Portfolio Management and how it has come into its fore in recent years. We will discuss the inefficiencies when managing projects and the many demands that are now placed upon the project orientated business. Finally we will look at the key challenges for successful project delivery and how Project Portfolio Management will enable the business to view their projects as strategic investments.

Part 2a: Understanding Project Portfolio Management

In Part 2a of the PPM Master Class we look at improving your understanding of Project Portfolio Management and how it empowers the business. To begin we will focus on what’s new about Project Portfolio Management, and how we can define it. Finally we will explore how PPM empowers the business and supports the project delivery process.

Part 2b: Understanding Project Portfolio Management (continued)

In Part 2b we extend your understanding of Project Portfolio Management further by explaining the relationships between Portfolios, Programmes and Projects and the goals of PPM. We will also focus on some of the main barriers to its adoption, the consequences of not implementing PPM and finally we will highlight best practice considerations whilst deploying PPM.

Part 3a: Organising for Project Portfolio Management

In Part 3a of the PPM Master Class we will turn our attention to the practical application of Project Portfolio Management by exploring how the business can begin to organise itself in preparation for its deployment. Throughout this session we will focus on the role of the Project Portfolio Management Team (PPMT) and the Programme Management Office (PMO) in the adoption and deployment of PPM.

Part 3b: Organising for Project Portfolio Management (continued)

In Part 3b we continue to look at how to organise your business for Project Portfolio Management. We begin by looking at the importance of understanding your resource capability and how your ability to deliver projects is vital to implementing a successful PPM process. We will also explore the importance of having real-time resource visibility, implementing Project Governance and the role milestone management plays in the PPM process.

Part 3c: Organising for Project Portfolio Management ( continued2)

In Part 3c of the PPM Master Class we continue to look at how you can get your business ready for Project Portfolio Management and discuss why gaining ‘Real Time Information’ is essential to implementing a successful PPM process by providing the business with speed and accuracy in its decision making. To complete part 3c we look at the information demands that different roles in the organisation place on the PPM process.

Part 3d: Organising for Project Portfolio Management ( continued3)

In this session we continue to look at how you can organise your business for Project Portfolio Management and discuss some of the key factors worth considering when tooling up for PPM. We investigate what PPM Software is, what it’s unique selling points are and what functionality it offers. Finally, we look at the different delivery options and advantages offered by Software as a Service (SaaS) PPM software.

Part 4: Building the PPM Framework

In Part 4 we will take a high level view of the PPM framework and discuss its 6 key areas, including Project Portfolio Definition, Ideas Management, Strategy Alignment, Resource and Business Capability Analysis, Portfolio Selection, Prioritisation and Authorisation, and finally Portfolio Execution and Monitoring.

Part 5: Kick Start the Project Portfolio Management Process

In this concluding session we will be looking at how to kick start the process and the key questions to ask when conducting a readiness assessment. Finally we will explore the benefits of including a Health Check and Proof of Benefit (PoB) when when deploying PPM.

PPM Master Class Slides

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Slides relevant to each post are available on SlideShare and can be downloaded from the Atlantic Global Resource Centre.

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Ian Needs

Ian Needs has over 13 years experience implementing project management software in SME’s and Corporate IT Departments, you can keep up to date with Ian’s project management tips via Twitter or by subscribing to our RSS Feed.

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